Configure QuickBooks Online Expenses Integration Settings
Last updated on Aug 26, 2026
For most accounts, the QuickBooks Online Expenses integration is connected and configured with your Implementation Consultant during onboarding. Use the settings below only if you need to make a change afterward. Contact support@maxio.com with questions.
| Setting | Description |
|---|---|
| Sync Expenses with QuickBooks Online | Enables the overall bidirectional syncing of Vendors, Bills, Bill Payments, and Expense Items between QuickBooks Online and Maxio. |
| Sync Commissions As | For Bills with Expense Items designated as Commission type, choose whether Maxio sends them to QuickBooks as Bills or as Journal Entries. A Journal Entry Debits the Item's Asset Account and Credits an Earned and Unpaid Commissions account. |
| Get Bills from QuickBooks Only After Date | Prevents syncing Bill records created in QuickBooks with a Bill date before this date. |
| Get All Unpaid Bills prior to Get Bills From QuickBooks Only After Date | Syncs unpaid Bills dated before the Get Bills date into Maxio, overriding that cutoff for unpaid Bills specifically. |
| Get QuickBooks Online Expenses as Bills | Syncs the Expense object in QuickBooks Online into Maxio as an Expense Obligation. Expenses in QuickBooks Online represent a combination of a Bill and a Bill Payment, so processing that Expense Obligation in Maxio creates both a Bill and a matching Bill Payment. Expenses synced this way also respect the Get Bills date. |
| Bill Payment Account | The account Bill Payments are sent to in QuickBooks Online. |
Related information
For how these settings affect what actually syncs, see Sync QuickBooks Online Expenses.
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