Understand Projects

Projects in Maxio allow you to gradually build out Contracts for any Sales Orders that have been booked with incomplete or yet-to-be-determined elements. As real-life events take place and solidify the values for those incomplete elements, you can mark complete the corresponding Milestones for those events within the Project. Completion of such Milestones then triggers revenue, invoicing, and Transaction actions as specified, thus allowing the revenue and invoicing schedules to be built out over time as events take place and contract details become available.

Project uses

Use Projects to build out revenue schedules, Subscription dates, and invoicing schedules for common scenarios such as:

• Consumption-based workflows (in which the revenue/invoicing amounts are yet to be determined).
• Contracts with a "Go-Live" date that is undetermined at the time of signing.
• Professional Services that are ordered beforehand, but take place (and are recognized) on an "As-Needed" basis.
• Contracts with accelerated or staggered revenue schedules.
• Subscriptions that require an estimated amount to be updated with an "actual" amount at regular intervals.
• Other workflows with dynamic revenue or invoicing values, or other Contract elements that are subject to change on the regular.

Prerequisites

Important: Projects is an Add-On, designed to extend Maxio's capabilities to meet your growing business needs. For more on Add-Ons, see Extend Maxio with Add-Ons. To enable Projects for your account, see Contacting Support.

Projects and Salesforce

The Maxio Projects for Salesforce functionality enables you to use the Maxio Projects feature directly from your Salesforce account. This includes the ability to mark individual project milestones complete and modify triggers within the completed milestone just as you would within Maxio. This functionality may only be used with existing projects. You must still create the Project Templates in Maxio and create individual Projects through the Transaction creation screen.

Read the Use Maxio Projects for Salesforce article for setup and use.

Managing Projects

The following help articles cover common Project management tasks:

• Set Up Project Templates: Project Templates are used during the initial creation of a Project as the "base model" upon which a new Project is built.
• Create a Project: To create a Project, you need to create the Transactions that the Project builds out as its Milestones are completed over time.
• Manage Project Details and Milestones: The Project view provides references and links to all the records associated with a Project, as well as a full list of the Project Milestones and their completion statuses.
• Track Projects and Transactions from the Landing Page: The Projects landing page is your centralized source for keeping track of your Projects and their statuses.

Related information

Since Projects build out Contracts over time, see Understand Contracts to learn how Contracts, Registers, and Customers relate to each other.

Every Transaction that belongs to a Project has its own Project field; see Transaction Field Reference for the full list of Transaction fields.

For a worked implementation engagement showing milestone-driven invoicing, percent-complete recognition, and go-live subscription activation, see What You Can Do with Projects.